GULF BREEZE PRESBYTERIAN CHURCH (GBPC)
JOB DESCRIPTION – CHURCH ADMINISTRATIVE ASSISTANT
Purpose:
Provides the first point of contact for church members, vendors and the public to GBPC. Provides
administrative assistant services to the Pastor, with additional services to Session and members of
church, at the direction of the Pastor. Maintains professionalism and confidentiality with all
interactions by any medium. Possesses personal warmth, a desire to grow the church, and a forward
thinking attitude as guiding principles in performing assigned responsibilities.
Accountability:
Accountable to the Pastor as head of staff, and on behalf of the personnel committee, a standing
committee of Session.
Responsibilities:
Functions as the church receptionist, answering telephone calls, emails, or other communications
and relays them to the appropriate employed staff, Session member or church member. Confirms
appointment times with the Pastor. Maintains mailing and deliveries on behalf of the church.
During regular office hours, knows location of Pastor and other staff and means of contacting them.
Knows an alternate contact person for pastoral care when the Pastor is not available.
Possesses a superior working knowledge of office equipment, office software (Microsoft 365,
web-based and Software As A Service (SAAS) software systems), office systems and bookkeeping
practices. Becomes skilled at operating office software, systems and machines. : Keeps up with
updates, new features, and best practices through tutorials, webinars, and online courses.
Maintains sources of help for the repair and maintenance of this equipment and software.
Performs weekly recurring tasks needed on a timely basis which include, but are not limited to,
creating and distributing the worship bulletins in paper and digital form, digital slideshow
presentation for worship services, and email information through web-based software (currently
Breeze, Proclaim and Tithely).Responsible for accurately and efficiently creating, filing and
retrieving digital and paper copies of church records.
Communicates (documents, minutes, meeting agendas, etc.) with church leadership by
digital and paper methods.
Works closely with property committee moderator as needed for building and grounds maintenance and
repairs brought to his/her attention. Controls and issues keys to the church facilities.
Controls and maintains the church calendar and management software for facility use, long/short
term events and meetings, church permanent records, and the church membership roll and directory.
Currently the source of all calendars, membership rolls and directory is Breeze. Maintains sources
of assistance, especially employed staff, Session committees, web resources and key member
volunteers.
Responsible for office inventory and ordering of office supplies while spending within the
office’s budget.
Recruits, trains, and directs church office volunteers to assist with office related tasks.
Demonstrates teamwork and a spirit of cooperation with other staff members, lay leaders, and
members of the congregation.
Performs other duties as assigned by the Pastor and assists in activities that will enhance the
mission of Gulf Breeze Presbyterian Church.
Attends and actively participates in regular staff meetings and staff/Session development
activities.
Church Office/ Regular Work Hours:
Twenty hours per week, to include core hours Monday through Thursday from 9:00am to 1:00pm. Hours
worked beyond 20 hours will be approved by the head-of-staff and may be paid as compensatory time
off.
Compensation:
$18-20-per-hour; pay commensurate with experience
Vacation/Paid Time-Off:
Two weeks (8 days) of vacation/paid time-off per year. One week (4 days) of sick leave per year.